101 Tips to help you work smarter, not harder!

These days our lives are so incredibly busy, not just at work - families, running households, extracurricular activities, events all make life outside our jobs go, go, go. In most circumstances, this is just the way it is, and although hectic we wouldn’t change it.

But one thing I am sure we would all agree on is the benefits of a busy but well oiled, well managed and productive working environment, which is within our control to achieve. So I wanted to focus on offering 101 tips to help you work smarter, not harder in your day job!

  1. Do the most important tasks first
  2. Consolidate communications
  3. Update your goals in writing
  4. Limit visitors
  5. Set deadlines
  6. Limit your subscriptions
  7. Allow yourself quiet time every day
  8. Keep a daily time log
  9. Ask for help
  10. Make use of your waiting time
  11. Discuss priorities with co workers
  12. Have an assistant to sort your mail
  13. Organise filing cabinets and bookcases by putting similar topics/titles together
  14. Condense reporting
  15. Stay focused on one task at a time
  16. Do your most important work during your peak energy hours
  17. Say “NO” more often
  18. Allow for the unexpected
  19. Keep long-term goals in front of you
  20. Ask for feedback before a project is completed
  21. Follow up
  22. Begin and finish projects on time
  23. Keep detailed notes
  24. Make an immediate decision when sorting mail and emails
  25. Trust your team
  26. Make a to do list
  27. Divide large projects into smaller units
  28. Delegate more
  29. Define tasks
  30. Ask for training
  31. Summarise meetings at their conclusion
  32. Clear your desk at the end of the day
  33. Keep your desk and drawers organised
  34. Be assertive
  35. Clear your workspace of clutter
  36. Make outgoing calls in groups
  37. Create new behaviours
  38. Let people know when they can reach you
  39. Screen your calls
  40. Delegate paperwork
  41. Make actual realistic plans to achieve your goals
  42. Be on time to work and meetings
  43. Avoid overscheduling
  44. Set deadlines
  45. Remove distractions
  46. Ask yourself if you really need it
  47. Compare pros and cons before acting
  48. Concentrate on results
  49. Stick to the agenda
  50. Follow correct processes
  51. Respond promptly to messages
  52. Make the best use of your time
  53. Prepare for meetings well in advance
  54. Set priorities daily
  55. Avoid wasting time on minor decisions
  56. Set up a routine
  57. Handle paper only once
  58. Decide what to do with each piece of paper and do it
  59. Put everything in its place
  60. File the most recent documents in front
  61. File articles by subject
  62. Alphabetise files
  63. Label things specifically
  64. Avoid interruptions
  65. Be ready to compromise
  66. File and store regularly
  67. Control interruptions during meetings
  68. If you don’t need it, get rid of it
  69. Purge papers and files twice a year
  70. Seek ways to reduce clutter
  71. Give clear instructions
  72. Set a timeframe for meetings
  73. Be realistic about what you can accomplish
  74. Fight perfectionism
  75. Avoid procrastinating
  76. Identify timeframes for your goals
  77. Invest in a speed reading course
  78. Monitor your progress each week
  79. Consolidate tasks
  80. Use an in-tray and an out-tray
  81. Be unavailable at certain times of the day
  82. Use your calendar
  83. Clear your in-tray twice a day
  84. Focus on preventing problems before they arise
  85. Avoid changing procedures often
  86. Only ask for information you really need
  87. Convene meetings only when necessary
  88. Divide and conquer - Don’t let workload overwhelm you
  89. Review your priority list daily
  90. Analyse the present situation
  91. Keep calls short
  92. Ask callers to leave detailed messages
  93. Control long winded callers
  94. Establish a time when you won’t accept calls
  95. Leave detailed phone messages
  96. Avoid completing other peoples work
  97. Listen to your voicemail every hour
  98. Outline the time a task should take
  99. Accept responsibility and act
  100. Include contact details of involved parties in all documents
  101. Remain positive!

“Success can't make you happy, but happiness makes you a success! “

Date posted:
14 October 2014
Authored by :
Stephanie Norton